Clerk & Recorder

We are reaching out to inform you of an important security enhancement coming to iDoc Market.
On December 16, 2025, iDoc Market will transition to the Tyler Identity Community (TID-C) authentication system for all user logins.

This move will provide a more secure, modern, and streamlined login experience across Tyler Technologies applications.

🔒 Why This Change Matters

TID-C offers:

• Enhanced modern security
• A unified single sign-on experience across Tyler applications
• Simplified password and identity management

This upgrade ensures your organization continues to access iDoc Market safely and without interruption.

🗓️ What You Need to Do Before December 16, 2025

1. Confirm Your Existing iDoc Market Email

Please verify that the email address currently associated with your iDoc Market user profile is accurate.
This must match the email used to create—or already associated with—your Tyler Identity (TID-C) account.

2. Create Your TID-C Account

All existing iDoc Market users must have a TID-C account before the cutover date.

Step-by-Step Instructions

Full setup instructions:
👉 https://tylerportico.com/access/getting-started/

Create Your TID-C Account Here:

👉 https://identity.tylerportico.com

✔ Use the same email address currently listed in your iDoc Market profile.

🔁 If You Already Have a TylerID Account

Some users may already have a Tyler Identity (TID-C) account because they use other Tyler applications.

If you already have a TylerID:

1. Check the email associated with your existing TylerID account.
2. Update your iDoc Market user email to match your TylerID email.
   • This ensures your iDoc Market access correctly links to your existing identity profile.
3. Once both systems have matching emails, you will be able to log into iDoc Market using your existing TylerID credentials starting December 16, 2025.

⚠️ If the emails do not match, your access may not transfer correctly, and you may be unable to log in after the cutover.

🚨 Avoid Service Interruptions

Users who do not have a matching and verified TID-C account by December 16, 2025 may lose access until their identity is updated.

DOCUMENT STANDARDS, 7-4-2636, MCA

EXCEPTIONS

1. All documents that are acknowledged as having been executed prior to 4-28-07 are accepted for recording as a standard document. The fee will be $20.00 for the first page and $10.00 for each consecutive pages.
2. An acknowledgment by a notary is exempt from the color and margin requirement of this section. If the notarial seal is made by impression of an embosser, the seal is exempt from the margin requirement of this section. The notary information and seal must be legible.
3. An officially certified court or other government document, whether from an in-state or out-of-state office, is exempt from the provisions of this section. Government document include: Dept. of Transportation documents and Declaration of Intent to Declare a Mobile Home real property.

Unless accompanied by the fee required in 7-4-2637(2), all documents submitted for recording must meet the following requirements:

STANDARD REQUIREMENTS

1. Margin requirements are:

• 3” at top of 1^st page
• at least 1” at top of all subsequent pages,
• at least 1” at bottom of each page
• at least ½” on sides of each page.

If an insignificant portion of the signature (such as the “tail-end” of the last letter) is in the margin the document will be standard. If a portion of the signature in the margin is a designation such as: Sr., Jr., II, III, POA or Attorney-In-Fact; these designations will be considered significant and cause the document to be non-standard.

Except for page numbers, initials, or other designations, have margins clear of all markings. The document standards committee has determined that other designations may be:

a. form numbers
b. form names
c. last date form updated
d. fax transmittal information
e. tribal information
f. Initials
g. Barcodes
h. order numbers
i. name of lending institution

2. Document must be Legible

a. Printed or typed in blue or black ink-which includes all signatures, initials, dates, or handwriting
b. White paper that is either 8 1/2 x 11 inches or 8 1/2 x 14 inches
c. Addresses of grantees must be in blue or black ink when legibly printed in
d. A whole document legible, printed in blue or black ink, and meeting all other document standards is standard
e. A whole document written in cursive is non-standard
f. Signatures do not have to be legible

3. Provide names of the parties to the conveyance on the 1st or 2nd page of any document with more than 1 page.

4. Name and Mailing Address to whom document is to be returned:

a. In upper left hand of 1st page between the 1/2 inch side margins of each document submitted
b. This may include legibly printed or typed transnational information
c. No return address – document is non-standard
d. Documents will be returned to the address written on the document – NO EXCEPTIONS
e. “Return to Grantee” is not an acceptable mailing address- document is non-standard

If submitter would like the document returned to an alternate address, they MUST write it on the document before recording.

5. Provide a legal description of the property if the document conveys an interest in real property.
Documents that convey an interest in real property may include, but is not limited to, the following:

a. Deeds
b. Contracts for deed
c. Reconveyances
d. Deeds of trust, trust indentures, or mortgages
e. Easements
f. Declarations of homestead
g. Any document requiring a Realty Transfer Certificate (RTC) – Many documents require a RTC, for more information click here.

A street address is not a legal description of the property, nor is a deed reference.

DOCUMENTS THAT DO NOT REQUIRE A LEGAL DESCRIPTION TO BE CONSIDERED A STANDARD DOCUMENT:

a. Substitutions of Trustee
b. Subordination Agreement
c. Modification Agreement
d. Affidavits of Mailing, Posting, & Publication
e. Cancellation of Trustee Sales
f. Satisfaction and/or Assignment of Mortgage

A document which includes highlighting is a non-standard document.

7-4-2637 Fees for Recording Documents
(1)Except as provided in 7.2-2803(4) and 7-4-2631, the fee for recording a standard document that meets the requirements of 7-4-2636 is $20.00 for the first page and $10.00 for each consecutive pages or fraction of a page. (2)Except as provided in 7-2-2803(4), the fee for recording a document that does not meet the requirements of 7-4-2636 is the fee specified in subsection (1) plus $10.00.

Recording Fee Calculator

Fee Calculator

7-4-2631. Fees of county clerk. (1) Except as provided in 7-2-2803(4), 7-4-2632, 7-4-2637, and this section, the county clerks shall charge, for the use of their respective counties:

(a) for filing and indexing each writ of attachment, execution, certificate of sale, lien, or other instrument required by law to be filed and indexed, $5;

(b) for filing of subdivision and townsite plats, $25 plus:

(i) for each lot up to and including 100, 50 cents;

(ii) for each additional lot in excess of 100, 25 cents;

(c) for filing certificates of surveys and amendments thereto, $25 plus 50 cents per tract or lot;

(d) for each page of a document required to be filed with a subdivision, townsite plat, or certificate of survey for which a filing fee is not otherwise set by law, $1;

(e) for a copy of a record or paper:

(i) for the first page of any document, 50 cents, and 25 cents for each subsequent page; and

(ii) for each certification with seal affixed, $2;

(f) for searching an index record of files of the office for each year when required in abstracting or otherwise, 50 cents;

(g) for administering an oath with certificate and seal, no charge;

(h) for taking and certifying an acknowledgment, with seal affixed, for signature to it, no charge;

(i) for filing, indexing, or other services provided for by Title 30, chapter 9A, part 5, the fees prescribed under those sections;

(j) for recording each stock subscription and contract, stock certificate, and articles of incorporation for water users’ associations, $3;

(k) for filing a copy of notarial commission and issuing a certificate of official character of such notary public, $2;

(l) for each certified copy of a birth certificate, $8, and for each certified copy of a death certificate, $7;

(m) for electronic storage of minutes of an administrative board, district, or commission pursuant to 7-1-204, 7-11-1030, 7-13-2350, 7-22-2113, 7-33-2112, or 76-15-324, no charge; and

(n) for filing, recording, or indexing any other instrument not expressly provided for in this section or 7-4-2632, the same fee provided in this section or 7-4-2632 for a similar service.

(2) The county clerks shall charge, for the use of their respective counties, the fee as provided in 7-4-2632 for recording and indexing the following:

(a) each certificate of location of a quartz or placer mining claim or millsite claim, including a certificate that the instrument has been recorded with the seal affixed; and

(b) each affidavit of annual labor on a mining claim, including a certificate that the instrument has been recorded with the seal affixed.

(3) State agencies submitting documents to be put of record shall pay the fees provided for in this section. If a state agency or political subdivision has requested an account with the county clerk, any applicable fees must be paid on a periodic basis.

(4) (a) A county shall transfer $2 of each fee collected for a death certificate issued under subsection (1)(l) to the department of revenue for deposit in the account in the state special revenue fund to the credit of the board of funeral service.

(b) The fee must be transferred monthly unless the department and the county have agreed to a different transfer schedule.

71-3-552.-Lien-discharged-upon-filing-of-bond-MCA.pdf

71-3-551.-Substitution-of-bond-allowed-filing-amount-condition-MCA.pdf

71-3-534.-Filing-with-county-clerk-notification-of-owner-MCA.pdf

71-3-525.-Extent-of-lien-MCA.pdf

October 1, 2025 the Montana Legislature HB192 shall increase the recording fees for all Clerk & Recorder’s in the state. Old recording fees were $8.00 per page per Document Standards listed above. New recording fees will be $20.00 for the first page and $10.00 for each consecutive pages – Document Standards apply.

To view HB192 click here

Carbon County, Montana, requires the original document to be presented for any re-recording. While we understand this can be frustrating for some customers, we believe this is the most reliable way to ensure the integrity of the original document being preserved. If the original document was e-recorded, we will apply the original recording label, to the document, followed by the new recording label. This process helps maintain a clear and accurate public record. At this time, we do not accept re-recordings via e-recording. We’ve found that handling these over the counter allows us to verify the document’s authenticity and ensure compliance with recording standards.

I will re-record a certified copy with seal from our office of an e-recorded document to re-record as long as it is presented hard copy, either in person or via mail.

Effective Date:  10/2/2025

Documents that are received after 4:30 pm will not be recorded until the next business day!

Under MCA 7-4-2617 the clerk shall be able to review the documents presented and if needed seek the approval from the County Attorney’s Office

Carbon County Clerk & Recorder: – Macque L. Bohleen